PROFILES:
- Member Profile, including login password and custom program enrollment forms
- including AmeriCorps Enrollment form tracking hardcopy enrollment documentation received, enrollment status history, and hour log status
- Partner Agency & Service Position, including issue area & AmeriCorps eligibility & requirements for criminal background checks
- Training & Enrichment Events, including issue/skill/knowledge areas & AmeriCorps eligibility
- Member and community partner submission of proposed service positions and training events (new feature)
- Member Analysis Reports (# and %, by network and org/campus) for:
- Gender
- Race
- Enrollment Status
- Criminal Background Checks Required & Completed (list of members by campus)
- Service Position Analysis Reports for:
- Issue Areas
- Active Members Participating (list by agency/position)
- Criminal Background Checks Required (list by agency/position)
- Training & Enrichment Analysis Reports for:
- Issue Areas
- Skill & Knowledge Areas
- Attendance (totals listed by event)
COMMUNITY LEARNING AGREEMENT:
- Member describe primary service site job description, weekly hour commitment, service objectives, and learning objectives
- Member print hardcopy CLA with signature lines for service site supervisor, campus administrator, and member
- Administator electronic approval of member CLA
- CLA Status reports for administrators listing member CLAs and status
HOUR LOGS:
- Member logging by day of both service & training hours
- Member print hardcopy hour log reports (by week, bi-weekly, monthly) with signature lines for service site supervisor, campus administrator, and member
- Administrator logging by week (optional if member logging feature turned off)
- Administrator electronic approval of member hour log entries
- Hour log status for students on home page (e.g., total hours completed to date, hours remaining for AmeriCorps)
- Hour log status reports for administrators listing members' service and training hours
- Hour log reminder emails based on % hours completed toward goal (new feature)
- Hour Log Report of total and percentage of service & training hours (by campus & network)
- Hour Log Report of total and percentage of service hours by issue area (by campus & network)
- Hour Log Report of total and percentage of training hours by skill area and knowledge areas (by campus & network)
SERVICE ACCOMPLISHMENTS:
- Member logging of end-of-period service accomplishments
- Member print hardcopy of service accomplishment report
- Administrator electronic approval of member service accomplishments
- Service Accomplishment Report (by campus & network) for administrators aggregating all member service accomplishments
MEMBER REFELECTION/EVALUATION:
- Electronic form for member reflections on personal development and service experience (narrative), identifying skills/knowledge acquired (pull down menu), and rating of service placement (number scale)
- Administrator Report tracking member completion of Reflection/Evaluation
- Evaluation Reports analyzing member ratings of service experience and skills/knowledge acquired
AMERICORPS MANAGEMENT:
- AmeriCorps Slot Award Status Report (by campus/org and program year, showing number of slots awarded, enrolled, to be enrolled)
- AmeriCorps Member Enrollment Status Report (by program year and status, showing enrollment type, start date, expected end date, total hours to date)
- AmeriCorps Member Hour Log Report (by program year and status, showing hours member logged, hour administrator approved, last entered date)
- AmeriCorps Member Expected Completion Date Report (by program year and expected completition date)
- AmeriCorps Member Retention Report (by program year)
- AmeriCorps Case Management Report (list of issues that need to be addressed for specific members, by campus)
EMAIL NOTIFICATIONS:
- Most forms above include ability to send via BWBRS an email notification to the adminstrator and individual member, including:
- Community Learning Agreements
- Hour Log Reports
- Service Accomplishments
- Reflection/Evaluation
- Case Management re: AmeriCorps Member Enrollment
- Slot Award Status
- The text and date for each email notification is saved at the bottom of the respective page to allow for easy reference.
- Developing automatic email reminders (new feature) for:
- Community Learning Agreements due
- Hour Log Reports due
- Service Accomplishments due
- Reflection/Evaluations due
- AmeriCorps Members Exits (upcoming & late) due
NEWS & CALENDAR:
- Administrator managed content for home page of BWBRS
- Option to send news, calendar and reminder emails on weekly basis (new feature)
PERMISSION LEVELS:
- Licensee (lead administrator who sets up system for use by participating campuses/programs)
- Campus/Program Advisor (lead administrator at specific campus or progarm who manages BWBRS for their members, service sites, etc.)
- Student/Member Coordinator (limited administrative access for editing and tracking -- but not approving -- service partners/positions, training & enrichment events, and hour logs; new feature)
- Member (for purpose of
- maintaining personal profile,
- searching for service positions and training events,
- adding/editing Community Learning Agreements, Hour Logs, Service Accomplishments, and Reflection/Evaluation
- reviewing portfolio
- connecting via "public profile" with other members in network
