Bonner Scholar Program :
Community Fund Report
The Community Fund is allocated for the Bonner Community Fund account to support community service projects involving or initiated by Bonner Scholars.
To begin, select the semester report you need to edit.
The basic page has the following content:
COMMUNITY FUND DEFINITIONS
- Ledger: shows the opening balance, allocation from that semester (if any), total expenses for the semester, any reimbursement amount, and finally the ending balance;
- Category Breakdown: summarizes the expenses by the three main categories, providing both amount and percentage figures.
- Expense Detail: lists the expenses (using the available action to Show Descriptions reveals the description field).
COMMUNITY FUND GUIDELINES
As a reminder, the Bonner Scholar Program Rules require the following:
- A committee of Bonner Scholars should be established to review student proposals for accessing Community Funds. This committee of Bonner Scholars should decide on the process and criteria for allocating the Community Funds. The Bonner Scholars Program directors should have final approval of Community Fund proposals, but they are not permitted to make their own proposals for the use of Community Funds.
- The Community Fund should be held in an account separate from other Bonner Scholarship funds. Accurate records should be maintained, as well as appropriate security measures to ensure that these funds are used appropriately.
- A Community Fund report is required twice a year, including a detailed budget report (see Section 5.3.3 for directions for the Mid-Year and Year-End Community Fund Reports).
- Examples of appropriate uses of the Community Fund include:
- Covering the start-up expenses for a Bonner Scholar-designed service project;
- Purchasing books or other supplies for the students Bonner Scholars are tutoring;
- Paying summer camp tuition for kids tutored by Bonner Scholars;
- Training-related expenses, including travel and registration expenses for conferences and workshops (with a maximum training expense of no more than 25% of the total opening balance in any semester).
- Examples of inappropriate uses of the Community Fund include:
- Donations to agencies or projects where Bonner Scholars or other students from your institution are not directly involved;
- Travel expenses to and from service sites during the school year and the summer;
- Supplement to summer living funds for summer placements or internships;
- Food or drinks for Bonner Scholar meetings;
- Expenses related to an awards program;
- Expenses related to the general administration of the Bonner Scholars Program (travel, printing, phone, equipment, salaries).
- When a Bonner Scholar withdraws from the program, community fund money is not required to be reimbursed.
Step 1: Add Community Fund expenditures for the semester
Once in the detailed Community Fund Report page, use the "Add Community Fund Expense" text button (below) under Available Actions.
This will bring up the data entry page (below):
From here, you enter the date of the expenditure, the amount, the category, and a descriptive title and sentence or two explaining what the funds were used to fund.
EXPENSE CATEGORIES
There are three expense categories:
- Community Program: indicates a donation to a community program that doesn't directly involve a student from your school;
- Student Program: indicates funding for a program that directly involves a student from your school;
- Training: indicates funding for a training or enrichment event. Bonner Foundation policies limit
Once entered, click on the Save button to record the expense.
Step 2: Notify Foundation to Review Semester Community Fund Report
Once you are satisfied with the numbers in the Community Fund Report, use the “Notify Bonner Foundation for Review” text button to request that the report be reviewed and locked.
Step 3: Send signed copy of Community Fund Report to Foundation
Once the report is locked, please print a copy of the Community Fund Report using the Print this Page button on the left sidebar.
Have the college's Business or Controller's Office sign a hard copy of the Community Fund Report verifying that it is accurate. This copy should be mailed or faxed to the Bonner Foundation.
