Bonner Scholar Program : New Freshmen List :
Step 1: Create Next Year's New Freshmen List
To create the form for the next school year, use the “Create Next Semester’s New Freshmen List” button at the top of the page. This option will appear if the other listed Graduation Years are locked (see below).
Once created, the link to the next year’s list will be found in the list view page. Click on the graduation year for the next incoming class to pull up the data entry screen.
The New Freshmen Approval form (below) has four sections:
AVAILABLE ACTIONS
There are two available actions for the campus advisors:
- Add a Prospective Students: this text button takes you to the form for adding new students into BWBRS (described in detail below);
- Notify the Foundation to Review the List: this text button takes you to an email message form for alerting the Foundation to review the new students you have submitted for approval.
STATISTICS CALCULATOR
This calculates the profile of the selected group in terms of total number, percent male and female, and average estimated family contribution (minus the top 15%).
The default setting is “Submitted and Approved” students, but there are other combinations that you can access from the pull-down menu.
STUDENT LIST
The lists are divided into the five status subgroups that students move through during the process:
- Prospective: the prospective students are those whom you have just entered into BWBRS but who have not yet been submitted to the Foundation for approval. To the right of their names is a “Submit” text button that you use to move them to the next stage of the process. Note: This section does not appear for the Foundation administrators. In order for the Foundation to see the students, you must use the “Submit” text button.
- Submitted: the submitted students are those who you want the Foundation to approve; next to their names is a text button that allows you to “unsubmit” a student for whatever reason. At this point you must notify the Foundation that you have students ready to be approved.
- Approved: once approved by the Foundation, the students are moved to the approved subsection; next to their name is a “Accept / Deny” text button which you use once you hear back from students to whom you have sent Bonner Scholarship award letters.
- Accepted: after students accept your invitation to join the Bonner Scholars Program, you need to return to this form to click on the “Accept” text button to move them to this section. BWBRS will automatically place “accepted” incoming freshmen onto the Fall Registrars List.
- Denied: if students deny your offer of the Bonner Scholarship, you click on the “Deny” text button to move them to this section.
COMMENTS
Each time you notify the Bonner Foundation to review your submitted student list (see below) or the Foundation notifies the campus administrators to review the approved student list, the text and date/time of the notification emails are saved under this subsection.
