H. Tracking & Reporting

1. Tracking Hours and Training & Enrichment Activities

The Coordinator, the Bonner Scholars, and the respective community partners are responsible for ensuring that the hours served are documented. However, successful completion of this program does not entail simply “getting one's hours done and reported.” The transformational goals of the Bonner Scholars Program challenge Bonner Scholars Program to:

• participate and complete training, reflection exercises
• use the Community Learning Agreement process to develop and work towards meeting learning and service objectives
• promote service on the campus and in the community; and
• exemplify a desire to do more than just the necessary hours, but rather engage in community problem-solving activities that have both societal and personal benefits.

Students should report their service and training & enrichment hours on at least a biweekly basis, logging those hours into the Bonner Web-Based Reporting System (Bonner WBRS). If needed, this web-based system can generate an hour log report with signature lines for site supervisors and students.

At the end of each semester, students should summarize the impact of their service activities using the reporting form in the Bonner WBRS.

Tracking of service hours is described more fully in the Comprehensive Placement Process section of the Chapter 8 of this handbook. In addition, the Bonner WBRS provides a web-based means of managing the information flow and capturing important data for analysis. Sample forms used for reporting can be found in the “Forms” section of this manual. To familiarize yourself with these forms, you may find it useful to refer to each as you read the following.

2. Student Semester Lists & Change of Status

The Foundation’s requirements and process for tracking student status can be found in Chapter 8 of this handbook. The Bonner Web-Based Reporting System will include a section that will provide a computerized means for managing this process, and producing the reports required by the Foundation. It is important to note, however, that the Foundation will still need a copy of the list of current students signed by the Registrar each semester, as described in the BSP Rules in Chapter 8.

3. Financial Allocation & Reimbursement

The Foundation’s requirements and process for tracking the allocation and reimbursement (if necessary) of Bonner Scholarship funds can be found in Chapter 4 of this handbook. The Bonner WBRS provides a web-based means for managing this process, and producing the reports required by the Foundation. Nevertheless, the Foundation will still send a hard copy of the Award Letter and Allocation Chart to the president, comptroller, financial aid director, and Bonner Director each semester.

4. Bonner Scholar Files

You should keep a personnel file for each Bonner Scholar where you have access key documents related to their application, enrollment, and other activities in the Bonner Scholars Program such as a record the number of hours of service performed and any change of status requests.

For students enrolled in the AmeriCorps Bonner Leaders Program, you are required to keep records on the following for each AmeriCorps member:

• social security number;
• birth date;
• level of education;
• date of high school diploma or GED certificate;
• program start and end dates;
• signed application form;
• signed enrollment & exit forms;
• signed copies of their Community Learning Agreements, including end-of-semester reviews;
• signed copies of hour logs (documenting number of hours of service and training & enrichment hours).